What is a Resignation Letter?
Resigning from a job, regardless of the pretences, is a major life decision and should be taken seriously.
Some people might be tempted to quickly write a short notice or email resignation messages and move on, but having a formal resignation letter is worth further consideration. A resignation letter is an official letter sent by an employee to their employer giving notice they will no longer be working at the company. In other words, it’s an official form of quitting.
Why is it important to write a resignation letter?
A resignation letter lets you officially announce the termination of your job, and also provides important housekeeping information, like your last day and other details about your departure. Creating and submitting a professional resignation letter can have a lasting effect on how you are viewed by past and future colleagues and employers. What’s more, sending a resignation letter can help with getting a good reference further down the line, not to mention affecting your professional reputation.
But how do you write a good resignation letter? What should you include, and what kinds of resignation letter template should I use?
Salesforce Resignation letter structure
When you resign from your job, it’s important to resign gracefully and professionally. Here are the steps on how to write a resignation letter:
Step 1: Mention the Statement of Resignation
Begin your letter by stating your position, and the company. This might seem superfluous if you work at a small company and your boss knows you well, but since the letter is your official termination, it’s important to include. Then, quickly follow this information with a simple statement of your resignation.
Also, providing an end date in the first body paragraph is helpful, since that’s one of the first questions your employer is going to have.
Example:
Dear [Your Boss’ Name],
Please accept this letter as formal notification that I am resigning from my position as [position title] with [Company Name]. My last day will be [your last day—usually two weeks from the date you give notice].
Step 2: Show the gratitude to your Employer and highlight your time there
It’s nice for your employer to receive a thank you for the time and resources your Employer used to support your career growth in the resignation letter.
Take the time to consider how you’ve grown, or what you’ve appreciated most about your time at the company. Be as specific as possible in your job resignation letter- perhaps the company provided professional development opportunities, or maybe you’ve appreciated the climate the company fostered and the supportive atmosphere.
Example:
I would like to take this opportunity to thank you for the knowledge and experience I have gained by working here.
I’ve greatly enjoyed and appreciated the opportunities I’ve had to [a few of your favorite job responsibilities], and I’ve learned [a few specific things you’ve learned on the job], all of which I will take with me throughout my career.
Step 3: Offer to support the transition process
Often, resignation letters will also offer to help in the transition, whether it be by recruiting or training a replacement. In this way, both the employee and the employer can leave the situation with closure and a sense of respect and amicability.
For example, you might include in your letter of resignation the offer to train a new employee during your final working days and/or be available to answer questions for a week or two after your departure.
Example:
Kindly let me know if I can be of any help during the transition of the job and help my replacement into the new employee’s role. [Mention that you will mentor the new person even after you get a new job].
Step 4: Provide your contact information
You can include your personal contact information in the letter of resignation, so it’s easy for the company to get in touch with you.
If possible, you can also include any non-company name and email address or other forms of contact information that you want to share. This is especially important if you are leaving right away.
Example:
I wish you and the staff all the very best and also look forward to staying in touch with you. You can email me anytime at [your email] or call me at [your number].
Salesforce Resignation letter Templates
Based on advice from our experts, here are Salesforce resignation letter templates you can fill in with your personal details. Remember, you are not required to include your reason for resigning in your letter.
Salesforce Resignation letter Template #1:
Email Subject Line: Resignation – Thomas Williams
Dear Mr.John,
Please accept this message as my formal resignation from Company XYZ. My final day will be March 15, two weeks from today. Family circumstances currently require my full time and attention.
My years at XYZ have been some of the best of my life. I will miss my job and the incredible people I have had the pleasure of working with throughout the years.
I cannot thank you enough for all of the opportunities and experiences you have provided me during my time with the company.
I would like to help with the transition of my accounting duties so that systems continue to function smoothly after my departure. I am available to help recruit and train my replacement, and I will make certain that all reporting and records are updated before my last day of work.
I wish you all the best and look forward to staying in touch. You can email me at [your email]
Sincerely,
Thomas
Salesforce Resignation Letter Template #2:
Email Subject Line: Letter of Resignation – Phil Smith
Dear Ms.Anne,
This letter serves as my resignation notice from the position of Salesforce Administrator from company ABC. My last day of employment would be May 10th. This includes a notice period of 2 weeks.
Thank you for all the experience I have gained working for you at ABC. I learned a lot about the business in the four years I’ve been here, and I appreciate the advice and support you have given me.
I wish you and the company the best of success in the future. If I can assist with the transition to my successor, please do let me know.
In the future, you can reach me at my personal email ([email protected]), or on my cell phone (555-555-5555)
Sincerely,
Phil
Tips for writing a Salesforce Resignation letter
- Be professional – do not use your resignation letter as an opportunity to complain, insult, or criticize the company or other employees.
- Follow the business letter format – if you write a letter, be sure to follow proper business letter format.
- Keep your reasons brief – you do not have to go into detail as to your reason for leaving, especially if they are negative.
- Be direct and to the point – mention that you are quitting in the first paragraph (or even the first sentence) of the resignation letter.
- Proofread and spellcheck – be sure to thoroughly proofread the letter before submitting to make sure all information is accurate and there are no typos.
A letter of resignation is a functional document that can be used in many exit situations. Usually, the document signifies that your time in the position will come to a close in the coming days. Be prepared for all situations and tailor your letter to match the situation.